![]() ![]() Preparation for the session: The preparation phase involves scheduling the sessions, selecting the participants, informing them, conducting orientation, setting up training for new participants, making the physical arrangements such as acquiring materials and rooms, and directing related activities.Understanding user requirement: Although the actual user requirements manifest at the JAD session, this phase includes identification of data, process, and system requirements, and developing a system prototype based on a broad and generic model that serves as a working model.Large organizations may finalize the executive sponsor at this stage. ![]() It requires articulation of the purpose of the JAD meeting, such as whether to gather requirements for a new project, modify an existing project, conduct business process re-engineering, or anything else. Defining the project: This is the planning phase, and defines session scope.A Five Phase ApproachĪ JAD session is a planned event, and the best approach to conduct it is with a five-step approach, with three of these five steps preceding the actual event. The complexity of using CASE tools however slows down the process and becomes the bottleneck, and as such the dominant view is to stick with a scribe, recording the proceedings with a word processor. One approach recommends substituting a manual scribe with computer aided software engineering (CASE) for this purpose. The Scribe or Modeller, who records the proceedings of the meeting.A good facilitator tries to mediate when disputes or disagreements arise and bring about a consensus. Facilitator or Session Leader, who presides over the meeting, and ensures that the meeting covers all the required issues.They provide the user input to the executive sponsor and the project leader, and the discussion is among these three groups to arrive at a consensus. ![]() The project leader may incorporate key members of the project team, with specific roles and responsibilities. ![]()
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